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Effective Date: Fall 2024
Last Reviewed: Fall 2023
Last Revised: Fall 2019
Next Review: Fall 2034
Policy Statement
The integrity of a student's academic transcript is fundamental to the validity of coursework and degrees certified by the university. Therefore, all student transcript entries (grades and other notations) are finalized when the degree is officially posted to the permanent academic record following the effective date of graduation. Subsequent revision and alteration of any transcript entry, after the relevant degree is awarded, is permitted only for the correction of a proven error as certified by the appropriate academic dean and the registrar. Degrees are posted to students' permanent academic records approximately 30 days following the effective date of graduation.
Reason for Policy
The integrity of a student's academic transcript is fundamental to the validity of coursework and degrees certified by the university.
Procedures
There are no procedures associated with this policy.
Forms/Instructions
Additional Resources
Frequently Asked Questions
- What's the difference between and official and unofficial transcript?
Official transcripts contain the seal of the university and the signature of the university registrar and are sent directly to the final recipient (e.g., your employer or graduate school). Unofficial transcripts are available to current students via FlashLine and are for your own reference only. - When will my most recent grades or degree be noted on my transcript?
Final grades and degree postings do not appear on official transcripts until the end of the term. To find processing dates, visit Grades and Transcript Processing Dates. Degrees are posted to students' permanent academic records approximately 30 days following the effective date of graduation. - How do I request a transcript?
Students can request transcripts online. For more information on requesting transcripts, visit the Transcript Requests website.
Definitions
- Transcript: The accurate and complete record of a student's academic coursework attempted at an institution, presented in either electronic format or paper format.
Related Information
- Grade-/Mark-To-Grade Change Policy
- Grading Policies and Procedures
- Graduation
- Student Responsibilities
Revision History
Amended Fall 2024: Revised policy eliminates the withholding of a student's transcript due to financial obligations and adds language that revisions to a transcript after the awarding of a degree is permitted to correct an administrative error. Additional statement is added that degrees are posted to students' permanent academic records approximately 30 days following the effective date of graduation.
Amended Fall 2019: Revised policy adds language regarding the integrity of the student's academic transcript and a statement that all student transcript entries (grades and other notations) are finalized when the degree is officially posted to the permanent academic record following the effective date of graduation.
Amended Fall 2014: Revised policy is substantially shortened, removing all all detailed request procedures, mailing/fax instructions, processing timelines and FlashLine information. This information is replaced with a brief statement directing students to the Office of the University Registrar website.
Amended Fall 2012: Revised policy adds the option to fax transcript requests and adds reference to the Transcript Request Form on the registrar website.
Amended Fall 2010: Revised policy adds both instructions for viewing an unofficial transcript in FlashLine and detailed procedures for requesting a transcript. A statement is added regarding unpaid financial obligations preventing transcript release.